Hatching eggs and day-old chicks

I-INTRODUCTION

 

In accordance with Decree n˚93-312 of 11 March 1993 laying down the conditions for the exercise of professions relating to trade in animals, animal products and animal origin intended for human consumption, the exercise of the profession of importer of eggs and day-old chicks is subject to obtaining an Authorisation to Practice as an Importer of Eggs and Egg Products. This is issued to individuals and companies by the Ministry of Animal Resources and Fisheries (MIRAH)/Direction of Veterinary Services/Sub-Directorate of Animal Health.

 

This prior authorisation should not be confused with the prior import authorisation, which is also issued by the Ministry of Animal Resources and Fisheries (MIRAH) for each import operation of animal products or products of animal origin

 

It is also reminded that the import or export of any goods requires the prior obtaining of an importer/exporter code (professional or occasional) – See Legal Regimes for Imports – See General Import Procedures tab of the site.

 

Ministry of Animal Resources and Fisheries (MIRAH)

Abidjan – Plateau, Immeuble CAISTAB, 11th floor

BP V 84 – Côte d’Ivoire

Tel: (+225) 20 22 99 30 / (+225) 20 21 34 23

Website: www.ressourcesanimales.gouv.ci

 

Direction des Productions d’Elevage (DPE)

Abidjan – Plateau

Cité Administrative, Tower A, 2nd floor

Tel: (+225) 20 21 40 16 / (+225) 20 22 69 77

 

Directorate of Veterinary Services (DSV)

Abidjan – Plateau

Cité Administrative Tower C, 11th floor

Tel: (+225) 20 21 89 72

 

Direction des Services Vétérinaires / Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières (in the customs offices at the borders including Port and Airport)

 

II-AUTHORISATION TO IMPORT

 

The importation of hatching eggs and day-old chicks is reserved for natural or legal persons holding a license to import eggs and egg products issued by the Ministry of Animal Resources and Fisheries (MIRAH) – see Decree n°93.312 of 11 March 1993.

 

Decree n°93-312 of 11 March 1993 fixing the conditions of exercise of professions related to the Trade of Animals and Animal Products and of Animal Origin (DAOA) as well as Order n°35 /MINAGRA/MIC/INT of 08 April 1993.

 

The issuance of the Authorisation to Exercise professions related to the trade of animals, animal products and animal origin (DAOA) intended for human consumption is carried out after submission and examination of a file to the Direction des Services Vétérinaires / Sous-Direction de la Santé Animale of the Ministry of Animal and Fishery Resources.

 

Approval is granted by an Inter-ministerial Commission chaired by the Ministry of Trade, Industry and SME Promotion.

The list of authorised companies is published annually by Inter-ministerial Order.

 

Documents to be provided for the acquisition of the authorisation to exercise the profession of Egg and Ovo-product importer

 

For a first application, the list of documents required is as follows:

  • Handwritten application (addressed to the President of the Approval Commission – Decree n°93-312 of 11 March 1993 – Abidjan District) (Applicant).
  • Valid identity certificate (identity card or residence permit)
  • Extract from the Criminal Record dated less than three (3) months (Court of the place of residence, Ministry of Foreign Affairs for foreign nationals).
  • Extract from the Trade Register bearing a mention relating to the profession applied for
  • Certificate of location of the place of practice (Town Hall of the commune concerned).
  • Certificate of Visit and Counter Visit with chest X-ray of the manager (Public Hospitals)
  • 4 identity photos of the manager (Applicant).
  • List of employees (Applicant).
  • Certificate of Visit and Re-visit and chest x-ray of employees (Public Hospitals)
  • Certified copy of Diploma (optional).
  • File of the managing director of the company including all the above mentioned documents (Applicant).
  • Tax Declaration Existence (TDE) – Taxes.
  • Certificate of Veterinary Inspection (Service d’Inspection Vétérinaire à la Direction des Services Vétérinaires, DSV).
  • Receipt of payment of application fees to the Direction des Services Vétérinaires (DSV).

 

The deadline for issuing the authorisation is: 2 commissions per year are organised

The period of validity of the authorisation is 1 year

 

For a renewal of an authorisation, the list of documents is as follows:

  • Handwritten application (addressed to the president of the approval commission – Decree n°93-312 of 11 March 1993-District of Abidjan) (Applicant).
  • Certificate of Identity (National Identity Card or Residence Card) in the course of validity
  • Certificate of Location of the place of practice (Town Hall of the commune concerned).
  • Certificate of Visit and Counter Visit with chest X-ray of the manager (Public Hospitals)
  • Certified copy of the Patent of the previous year.
  • Copy of the Professional Card (Applicant).
  • 4 identity photos of the manager (Applicant).
  • List of employees (Applicant).
  • Certificate of visit and counter visit and chest X-ray of the employees (Public Hospitals).
  • File of the company’s guarantor including all the above documents (Applicant).
  • Certificate of Non-bankruptcy (Court of the place of residence).
  • Certificate of Tax Regularity – Taxes (Tax Centre of your municipality).
  • Certificate of Veterinary Inspection (Veterinary Inspection Service, at the Direction des Services Vétérinaires, DSV).
  • Receipt of Payment of the application fee (at the Direction des Services Vétérinaires, DSV).

 

The amount of the fees is: 100.000 F CFA / file.

The deadline for issuing the authorisation is: 2 commissions per year are organised.

The period of validity of the authorisation is 1 year.

 

 

III-DOCUMENTS

  1. Import Declaration Form (IDF)

 

The Import Declaration Form (IDF) – (Example of IDF) – is compulsory if the value of the goods exceeds Five Hundred Thousand (500,000) FCFA.

 

The IDF is established online via the transactional site of the Guichet Unique du Commerce Extérieur (GUCE). Access to the site requires prior registration on the GUCE site as an importer, exporter or forwarder (https://guce.gouv.ci/register/procedure). The documents and information to be provided are as follows:

 

  • Importer Code or Occasional Importer Code.
  • Pro-forma or Final Invoice.
  • Mode of transport.
  • Name of the importer’s bank (in Côte d’Ivoire) (for direct debit and exchange authorisation).
  • HS Codes of the products to be imported.

 

For the importation of products listed below, the IDF application will only be validated after receipt of the Preliminary Import Authorisation (API) – see API procedure below and see General Import Procedures tab of the website – in the online file, validated, endorsed and signed by the Ministry of Animal Resources and Fisheries.

 

  1. Prior Authorisation for Importation (API)

Pending a fully dematerialised procedure, this procedure is currently carried out, initially online, and then continued manually.

The Preliminary Import Authorisation (API) is necessary to obtain the Import Declaration Form (IDF). The API is valid for six (6) months and is renewable.

 

Online procedure

The procedure for requesting a Preliminary Import Authorisation (API) is submitted online on the electronic platform of the One Stop Shop for Foreign Trade (GUCE), by economic operators or their forwarders. The API will also be allocated online at the end of the procedure. However, it will be necessary to present the physical file to the relevant Ministry in order to pay the fees for the issuance of the API.

 

Start the Import Declaration Form (IDF) procedure on the GUCE website – see IDF procedure above.

 

The system automatically generates an application for a Preliminary Import Authorisation (API) on the GUCE platform, which is intended for the Ministry of Animal Resources and Fisheries, which will validate it online, after physical examination of the file and payment of the API fee to the Ministry.

 

– The documents to be downloaded are:

  • Invoice (Pro-forma or Final)
  • Veterinary Certificate of the exporting country

 

The agents of the Direction des Services Vétérinaires Productions and the Sous-Direction de la Santé Animale will validate the API online after payment and physical reception of the file.

 

Manual procedure

 

The importer then goes to the Sub-Directorate of Animal Health of the Directorate of Veterinary Services (DSV) of the Ministry of Animal Resources and Fisheries to submit the file (IDF number, copy of the invoice and copy of the authorisation to practice the profession, form to be filled in and collected from the zoonoses and animal protection service) and a Veterinary Certificate of the exporting country.

 

The transaction cost of the API is 20,000 FCFA per file

 

The agents of the Sub-Directorate of Animal Health of the Directorate of Veterinary Services examine the file and validate the API online (Validation between 2h and 72h after the physical submission of the file to the Ministry).

 

  1. Cargo Tracking Form (CTS)

 

For all imports by sea, the exporter, the foreign forwarder and the importer must register the Cargo Tracking Note (CTN) via the website of the Ivorian Shippers’ Office (OIC).

 

At embarkation, registration of the BSC (see General Import Procedures tab). The documents required are the following:

 

  • Final Invoice.
  • Bill of Lading (B/L).
  • Packing List.
  • Customs Export Declaration of the country of shipment.
  • Local Insurance Certificate in Côte d’Ivoire.
  • The Import Declaration Form (IDF) or its number.
  • In addition, for imports from countries outside the European Union, the following are required
    • The Freight Invoice,
    • The Certificate of Origin

 

  1. Certificate of Value

 

As soon as the goods are shipped and all the transport documents for the goods are available (Final Commercial Invoice, Ocean Bill of Lading or Air Waybill, Packing List, Freight Invoice, copy of the IDF and all other available certificates), the freight forwarder must initiate a request for an Attestation of Value.

 

All goods with a FOB value greater than or equal to one (1) million CFA francs must obtain a Final Classification and Value Report (FCVR) from the Directorate of Risk Analysis, Intelligence and Value (DARRV) of the Customs, via the electronic platform of the GUCE – Cf. Customs Circular n°2007 of 29 March 2019.

 

The authorised forwarder downloads and fills in the Notice of Deposit (ND).

 

He attaches the documents accompanying the goods (see list above) to the deposit notice and uploads the entire file online on the GUCE platform.

 

The Customs Directorate of Risk Analysis, Intelligence and Value (DARRV) checks the shipping documents and delivers the Final Classification and Value Report by e-mail to the consignee or freight forwarder within 5 working days of the submission of the documents.

 

The freight forwarder completes Form D41 (Sampling Permit: this is an authorisation given by the importer or freight forwarder to Customs to take a sample of the goods for the purposes of quality control or to visually assess the apparent condition of the goods) and physically deposits it with the transport documents (see list above) at the Customs Risk, Intelligence and Value Analysis Directorate (RIAD) for verification.

 

After examining the file, the DARRV issues the Attestation of Verification (AV).

 

Goods with a FOB value of less than one (1) million CFA francs and certain other products are exempt from the FCVR procedure – see the list of goods not subject to FCVR on the website www.douane.ci – see the General Import Procedure tab on the website.

 

 

 

V-AUTHORISATIONS AND CERTIFICATES TO REMOVE THE GOODS

 

The authorisations and certificates mentioned below are issued by the Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières, which is part of the Direction des Services Vétérinaires du MIRAH, and is housed in the Service Phytosanitaire of the Customs office concerned.

 

Prior to the submission of the import declaration for customs clearance of the file, the forwarder must submit the file to the office of the Chief Veterinary Officer of the Phytosanitary Service of the Customs office to obtain a Sanitary Pass.

 

The Health Certificate and the Inspection Attestation are also documents to be presented to Customs in order to take delivery of the imported goods.

These documents are necessary to receive the Bon à Enlever  (BAE) from Customs and take delivery of the imported goods.

 

 

  1. Sanitary Pass

 

This document authorises animal products and products of animal origin to enter Côte d’Ivoire subject to the issue of a health certificate. The documents to be presented for the delivery are the following:

 

  • Customs declaration
  • Invoice
  • Certificate of origin from the country of origin (photocopy)
  • Country of origin health certificate (original)
  • API (Preliminary Import Authorisation)
  • IDF (Import Declaration Form)
  • Bill of Lading (B/L) or Air Waybill (AWB) or Consignment Note
  • Cargo Tracking Form (if by sea)
  • Insurance of the goods

 

 

  1. Health certificate

 

The Health Certificate is issued after physical examination of the goods by an inspector of the MIRAH Border Veterinary Inspection and Control Service.

If there is a problem, the Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières requests analyses to be carried out at the importer’s expense.

 

The Health Certificate authorises the release for sale or consumption of a product declared fit for human consumption or a product that complies with the quality standards required for import.

It is coupled with the issuance of the Sanitary Pass.

Cost: Free of charge

 

The documents to be presented for the issuance of a health certificate are the following:

 

  • Customs declaration.
  • Bill of Lading or Air Waybill or Consignment note.
  • Certificate of Health of the country of origin.
  • Additional certificates (non ECB – non dioxin – non radioactivity).
  • Certificate of origin (photocopy).
  • Preliminary Import Authorisation (PIA).
  • Results of analysis (if analysis has been requested).
  • Inspection report (inspection report of the physical control of the goods).

 

 

  1. Veterinary Inspection Certificate

 

If the examination of the file and the physical inspection of the goods show that the goods meet the quality criteria of the Ivorian standards, the Chief Veterinary Officer of the Phytosanitary Service issues a Veterinary Inspection Certificate.

The Veterinary Inspection Certificate authorises the entry of the products into the country.

Cost: CFA F 5,000 per certificate

The documents to be presented are the following:

 

  • Customs declaration.
  • Bill of Lading or Air Waybill or Consignment note.
  • Certificate of Health of the country of origin.
  • Côte d’Ivoire Health Certificate.
  • Additional certificates (non ECB – non dioxin – non radioactivity).
  • Certificate of origin (photocopy).
  • Preliminary Import Authorisation (API).
  • Results of analyses (if analyses have been requested).
  • Inspection report (inspection report of the physical control of the goods).

 

  1. Customs declaration

On arrival

The Customs declaration is made by a forwarder appointed by the importer and approved by Customs.

The forwarder submits the declaration in the Customs computer system – SYDAM (Sydonia World).

The documents to be submitted to the freight forwarder to make the Customs declaration are the following:

  • Original Bill of Lading (B/L) for sea shipments, or Air Waybill (AWB) for air shipments or Consignment note for road shipments.
  • Original supplier’s invoice.
  • Certificate of Insurance.
  • Import Declaration Form (IDF) – via the GUCE website.
  • Freight Invoice.
  • Final Classification and Value Report (FCVR) if the FOB value is at least one (1) million F CFA [or the Attestation of Value (AV) if the FOB value is less than one (1) million F CFA, or if the goods are excluded from the FCVR – see List of goods not subject to the FCVR on the websites www.douane.ci and www.webbfontaine.ci
  • The Packing List.
  • The Customs receipt if the method of payment of duties and taxes is cash.
  • The Cargo Tracking Form (BSC) issued by the Ivorian Shippers’ Office (OIC) for transport by sea.
  • The WAEMU or ECOWAS Certificate of Origin if required.
  • The Certificate of Origin of the exporting country.
  • A Quality Certificate issued by a recognised international organisation, before shipment of the products.
  • A Health Certificate from the country of shipment for chicks, hatching eggs or eggs for consumption.

 

The Bon  à Enlever (BAE) from the Customs will be delivered after examination of the file by the Customs and the obtaining of:

 

  • the Veterinary Inspection Certificate, signed by the Chief Veterinary Officer of the Border Veterinary Inspection and Control Service, under the authority of the Veterinary Services Directorate of MIRAH, of the Customs office concerned;
  • the Sanitary Pass and
  • the Health Certificate issued after a possible physical control of the imported goods.

 

 

V-Other certificates issued by MIRAH

 

These documents may be required in addition to the usual documentation, depending on the case.

 

  1. Sampling report

 

The Procès-Verbal d’Echantillonnage is issued by the Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières, which is part of the Direction des Services Vétérinaires of MIRAH.

 

This document provides proof that a product has been taken for analysis.

Cost: Free of charge

 

Its application must be accompanied by the following documents:

  • Packing list.
  • Customs declaration.
  • Certificate of Health of the country of origin (original).
  • Certificate of origin (photocopy).

 

  1. Certificate of Consignment

 

The Certificate of Consignment is issued by the Border Veterinary Inspection and Control Service.

 

This document serves as proof that a product is consigned and should not be sold pending a verdict to lift the consignment or to destroy it.

Cost: Free of charge

 

List of documents required for the issuance of the document:

  • Packing list.
  • Customs declaration.
  • Laboratory analysis results.
  • Sampling report.

 

  1. Certificate of release from detention

 

The Certificate of Clearance on Consignment is issued by the Border Veterinary Inspection and Control Service.

After having consigned a doubtful product that is found to be safe, the Inspection Service officer lifts the consignment in order to make the product available to the operator.

List of documents required for the issuance of the document :

  • Results of the laboratory analysis.

 

  1. Certificate of Seizure

 

The Certificate of Seizure attests that the product has been effectively seized. It is useful for the importer to assert his rights with the supplier.

List of documents required for the issuance of the document:

  • The report of the structure in charge of the destruction.

 

  1. Destruction Report

 

The destruction report concerns all animal products and products of animal origin (DAOA).

 

This document attests that the product has been effectively destroyed. It is useful for the importer to assert his rights with the supplier.

 

List of documents required for the issuance of the document:

  • The report of the structure in charge of the destruction.

 

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[1] 80% of the amount is paid to MIRAH and 20% to the Abidjan District Pay Office