Animal Feed Products

I-INTRODUCTION

In accordance with Decree n˚83-744 of 28 July 1983 and Decree n˚93-312 of 11 March 1993 laying down the conditions for the exercise of professions relating to trade in animals, animal foodstuffs and animal origin intended for human consumption, the exercise of the profession of animal feed importer is subject to obtaining an Approval for the import of animal feed.

This is issued by a joint order of the Minister of Trade, Industry and SME Promotion and the Minister of Animal and Fisheries Resources (MIRAH) / Directorate of Animal Nutrition and Pastoral Area Management (DNAGEP) / Sub-Directorate of Animal Nutrition and Agrostology (SDNAA)

This Preliminary Authorisation should not be confused with the Preliminary Import Authorisation (PIA), which is also issued by the Ministry of Animal Resources and Fisheries (MIRAH) for each import operation.

It is also reminded that the import or export of any goods requires the prior obtaining of an importer/exporter code (professional or occasional) – see Legal regimes for imports and exports – see General Import Procedures tab on the site.

 

Ministry of Animal Resources and Fisheries (MIRAH)

Directorate of Animal Nutrition and Pastoral Area Management (DNAGEP)

Sub-Directorate of Animal Nutrition and Agrostology (SDNAA)

Abidjan – Plateau, Cité administrative, Tour B, 2nd floor

BP V 84 – Abidjan – Ivory Coast

Tel:(+225) 20 22 69 77 / (+225) 20 21 40 16

Website: http://www.ressourcesanimales.gouv.ci/

 

Direction des Services Vétérinaires (DSV)

Abidjan – Plateau

Cité Administrative Tour C, 11th floor

Tel: (+225) 20 21 89 72

 

Direction des Services Vétérinaires / Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières (in the customs offices at the borders including Port and Airport)

 

II- AUTHORIZATION TO IMPORT

 

  1. Procedure for issuing the authorization

 

In accordance with Decree n˚83-744 of 28 July 1983 establishing the conditions for the exercise of professions relating to trade in animals and animal products (DAOA) and Order n°A2009.19/MIPHRA/CAB of 09 April 2009, any importer of products intended for animal feed must first send to the Minister of Animal Resources and Fisheries, before setting up a business, a Declaration in two (2) copies indicating his name or company name, and his address or head office.

 

 

A Declaration Receipt, including a registration number, shall be sent to him by the Ministry.

This receipt must be presented at any requisition, in accordance with Decree n˚83-744 of 28 July 1983.

 

 

The issuance of the Authorisation to Practice the Professions Related to the Trade of Animal Feed is carried out, for companies based in Abidjan, after submission and examination of a file to the Directorate of Animal Nutrition and Pastoral Area Management (DNAGEP) – Sub-Directorate of Animal Nutrition and Agrostology (SDNAA) – of the Ministry of Animal and Fishery Resources.

 

 

For facilities located in other parts of the country, the application must be submitted to the relevant Prefecture.

 

The list of authorised companies is published annually by interministerial order.

 

 

  1. Documents to be provided

 

For a first application

The list of documents is as follows:

  • Handwritten application to the attention of the President of the Commission d’Agrément – Cf. Decree n°93-312 of 11 March 1993-District of Abidjan).
  • Valid identity certificate (identity card or residence permit).
  • Extract from the Criminal Record dated less than three (3) months.
  • Extract from the Trade Register bearing a mention relating to the profession applied for.
  • Certificate of location of the place of practice (by the Town Hall of the Commune concerned).
  • Certificate of visit and counter visit with chest X-ray of the manager.
  • 4 passport photos of the manager.
  • List of employees.
  • Certificate of visit and counter visit and chest x-ray of the employees.
  • Certified copy of diploma (optional).
  • File of the manager of the company including all the above mentioned documents.
  • Declaration of Tax Existence (see General Import Procedures tab of the website).
  • Certificate of Veterinary Inspection of the Company’s premises.
  • Receipt of payment of the fees relating to the application file to the Ministry of Animal Resources and Fisheries.

 

For a renewal of authorization

The list of documents is as follows:

  • Handwritten application to the attention of the President of the Approval Commission – Abidjan District).
  • Certificate of identity (identity card or residence permit).
  • Certificate of location of the place of practice (by the Town Hall of the commune concerned).
  • Certificate of visit and counter visit with chest X-ray of the manager.
  • Certified copy of the previous year’s license.
  • Copy of the Professional Card that is issued by the MIRAH at the first application.
  • 4 passport photos of the manager.
  • List of employees.
  • Certificate of visit and counter visit and chest X-ray of the employees.
  • File of the company manager including all the above-mentioned documents.
  • Certificate of Non-bankruptcy (Commercial Court of the place of residence).
  • Certificate of Tax Regularity (Tax Department of your Municipality).
  • Certificate of Veterinary Inspection (Veterinary Inspection Service).
  • Receipt of payment of the fees relating to the application file to the Ministry of Animal Resources and Fisheries.

 

 

III-DOCUMENTS

  1. Import Declaration Form (IDF)

 

The Import Declaration Form (IDF) – (see Example of IDF) – is compulsory if the value of the goods exceeds Five hundred thousand (500,000) F CFA.

The IDF is established online via the transactional site of the Guichet Unique du Commerce Extérieur (GUCE). Access to the site requires prior registration as an importer, exporter or forwarder. The documents and information to be provided are as follows:

 

  • Importer Code (or Occasional Importer Code).
  • Pro forma or final invoice.
  • Mode of transport.
  • Name of the importer’s bank (in Côte d’Ivoire) (for direct debit and exchange authorisation).
  • HS codes of the products to be imported.

 

For the importation of the products listed below, the IDF application will only be validated after receipt of the Preliminary Import Authorisation (PIA) (see PIA procedure below) in the online file, validated, endorsed and signed by the Ministry of Animal Resources and Fisheries (see General Import Procedures tab of the website)

 

 

  1. Prior Authorisation for Importation (API)

 

Pending a fully dematerialised procedure, this procedure is currently carried out, initially online, and then continued manually.

 

The Preliminary Import Authorisation (PIA) is necessary to obtain the Import Declaration Form (IDF). The API is valid for 6 months and is renewable.

 

Online procedure

 

The application for an API is submitted online on the electronic platform of the GUCE (Guichet Unique pour le Commerce Extérieur) by economic operators or their forwarding agents.

 

The API will also be issued online at the end of the procedure. However, it will be necessary to submit the physical file to the relevant Ministry in order to pay the fees for the issuance of the API.

 

  • Start the Import Declaration Form (IDF) procedure on the GUCE website, (see IDF Procedure above) – (see General Import Procedures tab on the website)
  • The system automatically generates a Preliminary Import Authorisation (API) request on the GUCE platform, which is intended for the Ministry of Animal Resources and Fisheries, which will validate it online, after physical examination of the file and payment of the API fee to the Ministry.
  • The documents to be downloaded are
  • The Invoice (Pro-forma or Final).

 

 

The agents of the Direction de la Nutrition Animale et de la Gestion de l’Espace Pastoral (DNAGEP) / Sous-Direction de la Nutrition Animale et de l’Agrostologie (SDNAA) will validate the IPA online after payment and physical reception of the file.

 

 

Manual procedure

The importer goes to the Sub-Directorate of Animal Health – part of the Directorate of Veterinary Services (DSV) – of the Ministry of Animal Resources and Fisheries to submit the file IDF number, copy of the invoice and copy of the authorisation to exercise the profession, form to be filled in and collected from the service and a Veterinary Certificate of the exporting country).

 

He also pays the cost of the API which is: 5,000 F CFA/25 Tons or per container.

 

The agents of the Direction de la Nutrition Animale et de la Gestion de l’Espace Pastoral (DNAGEP)/Sous-Direction de la Nutrition Animale et de l’Agrostologie (SDNAA) examine the file and validate the API online (validation time: between 2h and 72h after physical submission of the file).

 

  1. Cargo Tracking Form (CTF) procedure

For all imports by sea, the exporter, the foreign forwarder and the importer must register the Bordereau de Suivi de Cargaison (BSC) via the website of the Office Ivoirien des Chargeurs (OIC).

 

On boarding

 

Registration of the BSC (see General Import Procedures tab of the website). The documents required are the following:

 

  • Final Invoice.
  • Bill of Lading (B/L).
  • Packing List.
  • Customs Export Declaration of the country of shipment.
  • Certificate of local insurance in Côte d’Ivoire.
  • The Import Declaration Form (IDF) or its number.
  • In addition, for imports from countries outside the European Union, the following are required
  • The Freight Invoice.
  • The Certificate of Origin.

 

 

  1. Certificate of Value

 

As soon as the goods are shipped and all the transport documents for the goods are available (Final Commercial Invoice, Sea Bill of Lading or Air Waybill, Packing List, Freight Invoice, copy of the IDF and all other available certificates), the freight forwarder must initiate a request for a Certificate of Value.

 

 

All goods with an FOB value greater than or equal to one (1) million CFA francs must obtain a Final Classification and Value Report (FCVR) from the Directorate of Risk Analysis, Intelligence and Value (DARRV) of the Customs via the electronic platform of the GUCE – Cf. Customs Circular N°2007 of 29 March 2019.

 

 

The authorised forwarder downloads and fills in the Notice of Deposit (ND).

 

 

He attaches the documents accompanying the goods (see list above) to the deposit notice and uploads the whole file online on the GUCE platform.

 

 

The Customs Directorate of Risk Analysis, Intelligence and Value (DARRV) checks the shipping documents and delivers the Final Classification and Value Report by e-mail to the consignee or freight forwarder within 5 working days of the submission of the documents.

 

 

The freight forwarder completes Form D41 (Sampling Permit: this is an authorisation given by the importer or freight forwarder to Customs to take a sample of the goods for the purposes of quality control or to visually assess the apparent condition of the goods) and physically deposits it with the transport documents (see list above) at the Customs Risk Analysis, Intelligence and Value Division (DARRV) for verification.

 

 

After examining the file, the DARRV issues the Attestation of Verification (AV).

 

 

Goods with an FOB value of less than one (1) million CFA francs and certain other products (see the list of goods not subject to FCVR on the website www.douane.ci) are exempt from the FCVR procedure. (See General Import Procedures tab on the website).

 

 

IV-AUTHORISATIONS AND CERTIFICATES

 

 

The Customs Declaration must first be filled in online on the GUCE platform (SYDAM declaration system). Once this document has been completed, it should be printed and presented to the MIRAH Border Veterinary Inspection and Control Service to obtain the Sanitary Pass and other related documents.

 

 

Before the final submission of the Import Declaration to Customs, the freight forwarder must present the file to the Direction des Services Vétérinaires / Service d’Inspection et de Contrôle Sanitaire Vétérinaire en Frontières of the Customs office concerned, which issues the Health Certificate and the Sanitary Pass.

 

 

The Veterinary Inspection Certificate must also be presented to Customs in order to take delivery of the imported goods.

These documents are necessary to receive the Bon à Enlever (BAE) from Customs and take delivery of the imported goods.

 

 

  1. Sanitary Pass

 

The Sanitary Pass gives permission for animal and animal products to enter Côte d’Ivoire subject to the issuance of the Health Certificate, and the following documents are required to obtain it:

 

  • Customs declaration.
  • Certificate of Origin from the country of origin (photocopy).
  • Sanitary Certificate of the country of origin (original).
  • Certificate of Absence of Exposure to a form of Transmissible Spongiform Encephalopathy (meat) [1].
  • API (Autorisation Préalable d’Importation).
  • FDI (Fiche de Déclaration à l’Importation).
  • Bill of lading: Bill of Lading (B/L) or Air Waybill (AWB) or Consignment note.
  • Cargo Tracking Note (CTS).
  • Certificate of Insurance of the goods.

 

The cost [2] is 5 F CFA / Kg for animal feed.

 

 

  1. Health certificate

 

The Health Certificate is issued after physical examination of the goods by an inspector of the MIRAH Border Veterinary Inspection and Control Service.

 

 

If a problem is found, the Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières requests analyses, which will be carried out at the importers’ expense.

 

 

The Health Certificate authorises the release for sale or consumption of a product declared fit for human consumption or a product that complies with the quality standards required for import.

 

 

It is coupled with the issuance of the Sanitary Pass.

 

 

The documents to be presented for the issuance of a health certificate are the following:

 

  • Customs declaration
  • Invoice
  • Transport document: Bill of Lading or Air Waybill or Consignment note
  • Certificate of Health of the country of origin
  • Additional certificates (non ECB – non dioxin – non radioactivity)
  • Certificate of Origin (photocopy)
  • Preliminary Import Authorisation (PIA)
  • Results of analysis (if analysis has been requested)
  • Inspection report (inspection report of the physical control of the goods)

 

 

  1. Veterinary Inspection Certificate

 

If the examination of the file and the physical inspection of the goods demonstrate that the goods meet the quality criteria of the Ivorian standards, the Chief Veterinary Officer of the “Service Phytosanitaire” issues a Veterinary Inspection Certificate.

 

The Veterinary Inspection Certificate authorises the entry of the products into the country.

Cost: CFA F 5,000 per Attestation

 

The documents to be presented are the following:

 

  • Customs declaration.
  • Bill of Lading or Air Waybill or Consignment note.
  • Certificate of Health of the country of origin.
  • Certificate of Health of the Ivory Coast.
  • Certificate of Origin (photocopy).
  • Preliminary Import Authorisation (API).
  • Results of Analysis (if analysis has been requested).
  • Inspection Report (Physical Control Inspection Report of the goods).
  • Inspection fees: See Order No. 20 MIPARH.CAB of 9 April 2009.

 

  1. Customs Declaration

 

 

On arrival

The Customs declaration is made by a forwarding agent appointed by the importer and approved by the Customs (see list of forwarding agents approved by the Customs).

 

The forwarder submits the declaration in the Customs computer system – SYDAM (Sydonia World). The documents to be submitted to the freight forwarder to make the Customs declaration are the following:

  • Original Bill of Lading (B/L) for sea shipments, or Air Waybill (AWB) for air shipments or Consignment note for road shipments.
  • Original supplier’s invoice.
  • Certificate of Insurance.
  • Import Form (IDF) – via the GUCE website.
  • Freight Invoice.
  • Final Classification and Value Report (FCVR) if the FOB value is at least one (1) million CFA francs (or the Attestation of Value (AV) if the FOB value is less than one (1) million CFA francs, or if the goods are excluded from the FCVR) – see the list of goods not subject to the FCVR on the websites www.douane.ci and www.webbfontaine.ci.
  • The Packing List.
  • The Customs receipt if the method of payment of duties and taxes is cash.
  • The Cargo Tracking Form (CTF) issued by the Ivorian Shippers’ Office (OIC) for transport by sea.
  • The WAEMU or ECOWAS Certificate of Origin if required.
  • The Certificate of Origin.
  • A Quality Certificate issued by a recognised international organisation, before the products are shipped (see general import procedures).
  • A Health Certificate from the country of shipment.

 

 

The Bon à Enlever (BAE) from the Customs will be issued after examination of the file by the Customs and the obtaining of:

 

  • the Veterinary Inspection Certificate, signed by the Chief Veterinary Officer of the Service (Direction des Services Vétérinaires / Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières du MIRAH) of the Customs office concerned;
  • the Sanitary Pass, and
  • the Health Certificate issued after a possible physical check of the imported goods.

 

 

V-OTHER CERTIFICATES ISSUED BY MIRAH

 

These documents may be required in addition to the usual documentation, depending on the case. They are as follows:

 

  1. Sampling report

The Sampling Report is issued by the Direction des Services Vétérinaires / Service d’Inspection et de Contrôle Sanitaires Vétérinaires en Frontières and allows proving that a product has been taken for analysis.

Cost: Free of charge

Its application must be accompanied by the following documents:

 

  • Packing list.
  • Customs declaration.
  • Country of Origin Health Certificate (Original).
  • Certificate of Origin (photocopy).

 

  1. Certificate of Consignment

 

The Certificate of Consignment is issued by the Border Veterinary Inspection and Control Service and serves as proof that a product is consigned and should not be sold pending a verdict of release or destruction.

 

 

Cost: Free of charge

 

 

The list of documents required for the issuance of the document is as follows:

 

 

  • Packing list.
  • Customs declaration.
  • Laboratory analysis results.
  • Sampling report.

 

 

  1. Certificate of Release

 

This Certificate of Release on Consignment is issued by the Border Veterinary Inspection and Control Service.

 

 

After having consigned a doubtful product that is found to be safe, the Inspection Service officer lifts the consignment in order to make the product available to the operator.

 

 

The documents required for the issuance of the Certificate of Release of Consignment are the Results of Analysis of the laboratory

 

 

  1. Certificate of Seizure

 

This Certificate of Seizure attests that the product has been effectively seized. It is useful for the importer to assert his rights with the supplier. The document required for the issuance of the Certificate of Seizure is the report of the structure in charge of the destruction

 

  1. Report of Destruction

The Report of Destruction concerns all Animal and Animal Products (AAP) and attests that the product has been effectively destroyed. It is useful for the importer to assert his rights with the supplier.

 

 

 

_

[1] All animal spongiform encephalopathies (bovine spongiform encephalopathy BSE [or mad cow disease], scrapie, etc.) are grouped together under the term “transmissible spongiform encephalopathy

 

 

[2]: 80% of the amount is paid to the MIRAH and 20% to the Abidjan district pay office