Coffee / Cocoa

Export procedure

 

I-INTRODUCTION

The rules and procedures for the export of Coffee and Cocoa, two (2) of Côte d’Ivoire’s main export products, are governed by specific provisions.

These include the following regulations :

Under the terms Ordinance N°2011.481 of 28 December 2011, the export of coffee and cocoa beans, semi-finished coffee and cocoa products and their by-products is reserved for companies under Ivorian law and professional agricultural organisations – See.  Decree N°2012.1010 of 17 October 2012 – for the purpose of exporting coffee and cocoa, and to producers of these products in Côte d’Ivoire – See Art. 6 Ordinance N°2011.481 of 28 December 2011.

In order to export, these operators must hold a valid Approval issued by the “Council for Regulation, Stabilization and Development of the Coffee-Cocoa Sector”, abbreviated as the “Council of Coffee-Cocoa” – See. Art. 7 of Ordinance N°2011.481 of 28 December 2011 – in charge of regulating the Coffee – Cocoa sector, stabilizing Coffee – Cocoa prices, which is the public body placed under the technical supervision of the Ministry of Agriculture and Rural Development .

The conditions required to be able to apply for a Coffee – Cocoa Exporter Approval, as well as the formalities to be completed to obtain it, are detailed in Decree N°2012.1010 of 17 October 2012 regulating the Profession of Coffee Exporter – Cocoa.

II- Coffee and Cocoa Council (CCC)

The Council for the Regulation, Stabilization and Development of the Coffee-Cocoa Sector, abbreviated as the Coffee and Cocoa Council (CCC)» – See. Ordinance N°2011.481 of 28 Decembre 2011 and  [D2012.06] is a sui-generis public body which is the sole management body of the Coffee – Cocoa sector in Côte d’Ivoire.

The State has entrusted the Coffee-Cocoa Council with the mission of regulating and developing the activities of the sector, as well as that of stabilizing the prices of these raw materials [O2018.756].

The Council is placed under the technical supervision of the Ministry of Agriculture and Rural Development, and the financial supervision of the Ministry of Economy and Finance.

 The Coffee-Cocoa Board deals, among other things, with the Marketing of Cocoa and Coffee within the framework of a stabilization system guaranteeing a minimum price to the producer, in accordance with the provisions of Ordinance N°2011.481 of 28 December 2011  setting the rules for the marketing of coffee and cocoa and Decree N°2012.1008 of 17 October 2012 setting the terms and conditions for the marketing of Coffee – Cocoa.

Coffee and Cocoa Council
Abidjan – Plateau 22nd floor
17 BP 797 Abidjan 17
Tel : (+225) 20 25 69 69 / 20 25 69 70 
Fax : (+225) 20 21 83 30
Email : info@conseilcafecacao.ci
Website : www.conseilcafecacao.ci

Coffee and Cocoa export approval. The profession of exporter of beans of finished coffee and cocoa seed products, and their by-products – See. Decree n°2013-221 of 22 March 2013 relating to the export of non-standard cocoa, cocoa waste and residues) is subject to obtaining an Approval issued by the Coffee – Cocoa Council – See. Decree n°2012.1010 of 17 October 2012 This Approval must be renewed each year – Example List of approved exporters for the 2017/2018 Campaign. The conditions of the standard approval file, as well as the documents to be provided in order to obtain an Export Approval are available on the website of the Coffee – Cocoa Council –                             (http://www.conseilcafecacao.ci/index.php?option=com_content&view=article&id=76&Itemid=145).

III- PACKAGING METHODS

  1. Common Methods for the Packaging of Coffee and Cocoa for Export

With regard to the packaging of coffee and cocoa for export, Circular n°1561/DGD/DU of 29 October 2012 specifies that the bags containing them must have previously obtained from their importer a Certificate of Conformity issued by the Customs Service, which is necessary for the issue of the Good to Remove.

This certificate is issued upon presentation of the following documents :

  • The certificate of their compliance with the Ivorian standard issued by CODINORM,
  • A Certificate of Origin.
  • A Document attesting to the recognition of the manufacturer by an association of the chocolate, biscuit and
  • The reference of the balls
  1. Cocoa Export Packaging Methods

The rules for export packaging of cocoa are defined in the Decree N°2012.1011 of 17 October 2012.
To be eligible for export, Côte d’Ivoire origin cocoa must – Art. 3o f  Decree N°2012.1011 of 17 October 2012 :

  • Be properly fermented.
  • Have a maximum moisture content of 8%.
  • Be clean and free of loose or adhering foreign matter (debris, mineral parts).
  • Be free of extraneous odours, including mould, smoke and pesticides.

Cocoa grading is based on the percentage by number of defective beans, determined on a sample.
Cocoa is classified into three (3) commercial types, i.e. from the best to the worst quality, classified as grade I, grade II and sub-grade respectively.
Grade I or II cocoa is exported under the trade name « Good Fermented (GF) ».

Grade I cocoa

Grade I cocoa is composed of batches of beans that are uniform in colour and size and no more than 10% of the beans may vary in weight by more than 1/3 ± the average weight of the beans.
In addition, the batch must not contain more than:

  • 3% in number of mouldy beans.
  • 3% in the number of ‘slate’ beans.
  • 3% in the number of beans with other defects.

 

Grade II cocoa

Grade II cocoa must be made up of batches of generally uniform colour and must not contain more than :

  • 4% mouldy beans.
  • 8% slate beans.
  • 6% of beans with other defects.

When a bean has several defects, only the most serious one is taken into account (in descending order: mouldy, slatey, other defects).
The export of cocoa that does not meet these quality standards is prohibited.

Sub-Grade Cocoa

Sub-grade” cocoa is that which does not meet the minimum requirements of grade II and is mainly reserved for local use.
In the case of ‘non-standard’ cocoa, cocoa waste and cocoa residues, these may not, in accordance with Circular N°2013.1613/MPMEF/DGD/ of 06 June 2013, be exported only if they have been modified into semi-finished or finished products such as butter, cake, powder, energy components, hull pellets or potash –See. Decree N°2013-221 of 22 March 2013.

All cocoa intended for export is subject to Quality Control – See .Art. 11 of Decree N°2012.1011 of 17 October 2012.
This control is carried out by bodies that are licensed to carry out control activities and are responsible for the certified quality of the product upon shipment.
The Quality Control Certificate is valid for twenty-one (21) days from the date of issue, provided that no subsequent deterioration reduces the quality of the product. After this period, a new inspection is required, and if necessary the batches are reclassified.
The list of approved operators is available on the Coffee and cocoa council website – http://www.conseilcafecacao.ci/index.php?option=com_content&view=article&id=79&Itemid=148.
The Quality Control is followed by a phytosanitary treatment before shipment.
To this end, the Cocoa Associations have issued standard contracts, which determine the conditions of fumigation of cocoa beans, as follows:

  • Cocoa Association of London Ltd (CAL): The CAL contract is mainly used for trade to Europe ;
  • Association des négociants en cacao d’Amérique, Inc. (CMAA). The CMAA specifically addresses trade practices between countries of origin and US importers, as well as between US importers and US domestic trade and industry ;
  • Cocoa Trade Federation – FCC (formerly known as AFCC). The FCC contracts relate more specifically to trade between French-speaking West African countries and destinations other than the US.

The concessionary bodies responsible for processing the product before shipment work in accordance with a set of specifications annexed to the agreement they sign with the State.
The applicators of plant protection products are approved by the State – See. Example of the 2017/2018 Campaign’s approved applicator list .
The procedure for obtaining the Approval of applicators of plant protection products is available on the Public Service. website: http://servicepublic.gouv.ci/accueil/demarcheparticulier/2/100/13. 
The period of validity of the Phytosanitary Treatment Certificate is set at Twenty (20) days from the day of treatment. After this period, non-exported batches must be reprocessed.
During the period of validity of the Phytosanitary Treatment Certificate, the Administration issues, free of charge, an Authorisation to Berth and then, after shipment, a Phytosanitary Certificate – See. Art. 17 of Decree N°2012.1011 of 17 October 2012.
The cost of issuing the phytosanitary certificate is 0.3 CFA francs per kilo of cocoa exported – (Circular n°2017.1836/MBPE-Customs [C2017.1836])

  1. Green Coffee Export Packing Methods

These methods are essentially contained in  Decree n°2012.1012 of 17 October 2012 setting the methods for the packaging of Green Coffee for export.
Coffee intended for export must belong to one of the following botanical categories :

  • Coffee Canephora Pierre (Robusta, Kouillou, Conillon, Petit Indenié).
  • Coffee Liberica Bull ex. Hiern (Liberica, Gros Indenié, Excesoïde de la Tance, Abeokuta, Assikasso).
  • Coffee  Arabusta Aké Assi or Arabusta.

Only graded coffees and non-standard coffees are intended for export.

Graded Coffees should:

Non-standard coffees intended for export must meet the conditions of black grain coffee or broken coffee according to their respective analysis criteria and in compliance with the standards in force. –  See. http://www.conseilcafecacao.ci/index.php?option=com_content&view=article&id=108&Itemid=179.

IV- Commercial classification

The Commercial Classification by species of Graded Coffee is determined according to :

  • grain size.
  •  the number of faults presented.

The particle size classification is determined by grade.
Graded coffees must be calibrated, and entered in one of the following grades:

Grade

Description

Sieve

Screen

Grade 0

Coffee retained by sieve N°18 with a tolerance of 6% of beans passing through sieve N°18 of which 1% at most pass through sieve N°16.

Sieves 18

Screen 16 : 6%
Screen 14 : 1%

Grade I

Coffee passing through No. 18 and retained by No. 16 with a tolerance of 20% of beans retained by No. 18 and 6% of beans passing through No. 16, with no more than 1% passing through No. 14.

Sieves 16

Arabusta

Screen 18: 20%.Screen 14 : 6% of the total                      Screen 12 : 1% of the total                     Robusta                  Screen 14 : 6% of the total                        Screen 12 : 1

Grade II

Coffee passing the No. 16 screen and retained by the No. 14 screen with a tolerance of 20% beans retained by the No. 16 screen and 6% of beans passing the No. 14 screen, of which no more than 1% pass No. 12.

Sieves 14

Screen 16 : 20%
Screen 12 : 6%
Screen 10 : 1%

Grade III

Coffee passing sieve N°14 and retained by sieve N°12 tolerance of 20% of beans retained by sieve N°14 and 6% of beans passing sieve N° 10 of which 1% more passing through the basic sieve .

Sieves 12.

Screen 14 : 20%
Screen 10 : 6%

Basic sieve: 1%

Grade IV

Coffee passing the N°12 sieve and retained by the N°10 sieve with a tolerance of 20% of beans retained by the N°12 sieve and 6% of beans passing through the basic sieve.

Sieves 10.

Screen 12 : 20%
Basic sieve : 6%

Non-standard coffees must meet the following specifications:

  • Black bean coffee

Description

M.E

GS.BS

P.B

Accepted rate (%)

2%

10%

2%
  • Café brisures

Description

M.E

GS.BS

P.B

Accepted rate (%)

2%

10%

20%

With

  • ME: Foreign materials, namely parches, skins, stones, wood.
  • SG: Healthy grains.
  • BS: Sound Breaks.
  • PB: Small broken pieces.

The defects are counted on a sample whose importance depends on the grade, namely:

  • 400 grams for grade 0.
  • 360 grams for grade I.
  • 300 grams for grade II.
  • 230 grams for grade III.
  • 180 grams for grade IV.
  • 100 grams for non-standard coffees.

The scale of defects is set by Order of the Minister of Agriculture and Rural Development.

 Graded exportable coffees are classified into five (5) categories whose criteria are set by the Coffee and Cocoa Council, namely excellence, extra-prima, prima, superior and current criteria.

Coffee is exported in homogeneous lots comprising only coffee of a specific category and grade – Cf. Art. 11 of  Decree N°2012.1012 of 17 October 2012.

The modalities for exporting in bags or in bulk and for marking the lots are set by the Coffee and Cocoa Council.

Coffee for export is subject to Quality Control.
The concessionary bodies for control activities are responsible for the certified quality of the product on board under the conditions defined in the specifications annexed to the concession agreement that they conclude with the State.
These bodies issue an Export Quality Control Certificate.

This Certificate is valid for thirty (30) days from the date of verification, provided that no subsequent alteration reduces the quality of the product. After this period, the non-exported lots must be re-inspected and, if necessary, reclassified..
The list of bodies authorised to control the quality of coffee batches for export is available on the Coffee and cocoa council website –
http://www.conseilcafecacao.ci/index.php?option=com_content&view=article&id=79&Itemid=148.

After quality control, products intended for export must undergo a Phytosanitary Treatment before shipment.

Phytosanitary treatments are carried out by operators approved by the Ministry of Agriculture and Rural Development –Example of the 2017/2018 Campaign’s approved applicator list

The procedures for obtaining an Approval are described on the Public Service website namely : http://servicepublic.gouv.ci/accueil/demarcheparticulier/2/100/13.

The period of validity of the Phytosanitary Treatment Certificate is set at twenty-one (21) days from the day of treatment. After this period, the non-exported batches must be reprocessed.

During this period, the Administration in charge of its inspection issues, free of charge, at the exporter’s request, an Authorisation to Quay and then, after shipment, a Phytosanitary Certificate.The cost of issuing the phytosanitary certificate is CFAF 0.3 per kilo of coffee exported – (See. Circular N°2017.1836/MBPE-Customss).

V- Export Sales Operations

Note that the Cocoa Campaign is divided into two (2) campaigns:

  • A Main Campaign running from October to March (itself divided into 2 periods of 2 quarters).
  • An Intermediate Campaign running from April to September (itself divided into 2 periods of 2 quarters).

Export Sales Operations shall be carried out in accordance with Ordinance 481 of 28 December 2011 [O2011.481] laying down the rules relating to the Marketing of Coffee and Cocoa and the Regulation of the Coffee – Cocoa Sector.
The export sale of coffee and cocoa shall be carried out by electronic mail and by any other means [O2018.756] which amends Ordinance No. 2011.481 of 28 December 2011 [O2011.481].
Each sales contract is guaranteed by a bank guarantee and a cover contract. The amount of the bank guarantee is set by the Coffee and Cocoa Council (Art. 8 of the Ordinance).

The Ordinance provides that all exports of coffee and cocoa shall be carried out in accordance with the rules on product packaging, quality control and phytosanitary treatment set out by the Decree N°2012.1011 of 17 October 2012  for Cocoa and Decree N°2012.1012 of 17 October 2012 for Coffee.
Finally, the Order provides that the CIF price of each sales contract is compared to the reference CIF price.

  • If there is a surplus, it is paid by the exporter to the Coffee and Cocoa Council.
  • In the opposite case, this body compensates for the loss of value by paying the amount as support to the exporter. In this case, an invoice marked “seen as shipped” is sent to the Council (Art. 9 of the Ordinance).

Export operations are carried out by commercial period, determined by the Council. They are subject to the prior granting of an Export Right, covering a given quantity, quality, price and deadline – See. Art. 8 of Decree N°2012.1008 of 17 Octobrer 2012.
The export of products by road is normally prohibited, unless the Council expressly authorises the operator to do so. – See. Art. 9 of Decree N°2012.1008 of 17 October 2012.

For any such request, please contact the Coffee and Cocoa Council.

Export rights are allocated following an auction by the Coffee and Cocoa Council against a minimum reference price – Cf. Art. 10 of  Decree N°2012.1008 of 17 Octobre 2012.
Each export right gives rise to the automatic issue, by means of electronic messaging, of a Sales Note – See. Art. 11 of Decree N°2012.1008 of 17 October 2012 – mentioning:

  • The Identity of the Operator.
  • The Exporter Code/Customer Code.
  • Countryside.
  • The Harvest.
  • The Nature of the product (Coffee or Cocoa).
  • The amount.
  • Quality (reference grade).
  • The Boarding Period and its deadline.
  • The Reference Destination of the product.
  • The Sale Price in CFA and in foreign currencies.

Any sale shall give rise to the issue of a contractual document called “Confirmation of Sale [See. Example CV]”, accompanied by a guarantee in the form of a bank guarantee deposited within four (4) working days with the Cocoa Coffee Council, the amount of which shall be fixed by the Council, as well as a cover contract.
This “Sales Confirmation (SC)” then allows the exporter to initiate shipment procedures – See. Art. 12 of Décret n°2012.1008 of 17 October 2012.
At the time of shipment, any CV is subject to payment by the exporter:

  • a Registration Tax and a Single Exit Duty (DUS) paid to the State;
  • Royalties and, if applicable, Reversals (in case of surplus compared to the reference CIF price), paid to the Coffee and Cocoa Council.

In the event of a loss of value in relation to the reference CIF price, the support shall be reimbursed within ten (10) working days by the Cocoa Council upon presentation of an invoice and an export authorisation (Form 01) bearing the mention « seen as shipped »– See. Art. 13 of Decree N°2012.1008 of 17 Octobrer 2012.

The exporter is free to choose the date of shipment. The shipment covers products that are stored, processed and packaged in accordance with international standards – See Art. 14 of Decree N°2012.1008 of 17 Octobrer 2012.
Shipment is subject to prior transit, quality control, weighing and phytosanitary treatment formalities – See. Art. 15 of Decree N°2012.1008 of 17 October 2012. The treatment must be carried out by one of the approved companies, the list of which is established for each campaign by the Ministry of Agriculture and Rural Development.
For the 2018-2019 campaign, this list is as follows : [See. List]

In accordance with the provisions of Art. 16 of Decree N°2012.1008 of 17 October 2012, at the final stage, shipment gives rise to formalities at the Single Wondow of Coffee and Cocoa, covering:

  • The deposit by the exporter of the documentary bundle accompanied by the cheques relating to the Registration Tax and, where applicable, the Royalties and Reversals ;
  • Documentary control of the validity of phytosanitary treatment certificates and docking authorisations issued by the services of the Ministry of Agriculture and Rural Development, and of quality verification reports issued by private companies approved by the State ;
  • The issue of the Export Authorisation (Final Form F01),
  • The issuance of the potting or shipment permit issued by the Coffee and Cocoa Council;
  • The issue by Customs of the Export Declaration (also called D6) 
  • Payment of the DUS to Customs,
  • Effective boarding under the control of the Customs and the Council,
  • The affixing of the “seen on board” visa on boarding documents by Customs and the Council,

Within five (5) working days of actual shipment, the transmission to the Coffee – Cocoa Council by the operator of the original shipment documents with the visa “as shipped“, and the copy of the Bill of Lading (Bill of Lading).
 Déecree N°2012.1008 of 17 Octobrer2012  further details the sanctions to which violators of the provisions relating to the export of coffee and cocoa are exposed, as well as the remedies available in the event of a challenge to the measure.
According to the provisions of Art. 21 of Decree N°2012.1012 of 17 October 2012 regulating the packaging of green coffee for export, an operator who contests a decision of the Coffee Council may refer the matter to the Council’s General Management in writing within ten (10) working days of the date of notification of the decision.

The claim must be reasoned, and accompanied by supporting documents.
In the event of a rejection decision by the General Management, the operator may appeal to the Minister of Agriculture and Rural Development to contest it. The silence of the General Management during a period of seven (7) working days is assimilated to a refusal, and can, therefore, be the subject of an appeal to the Minister under the same conditions..

VI- levies and royalties

The export of coffee and cocoa gives rise to the payment of levies and royalties by the exporter at the time of shipment.
The terms and conditions for setting and collecting royalties are set for each crop year by joint Order of the Minister responsible for Agriculture and the Minister for the Economy and Finance. – Art. 10 of’Ordinance N°2011.481 [O2011.481]).
The 2018 cocoa campaign starts on 1 October (Cf. Inter-ministerial Parafiscal Order [A2018.655])
These levies are as follows:

  • The Single Exit Duty (DUS) to be paid to the State (invoiced by Customs when the Export Declaration is issued) – See Circular N°2017.1848/MBPE/DGD of 30 March 2017.
  • Royalties and other remittances that are paid to the body in charge of the Coffee-Cocoa Sector, namely the Coffee-Cocoa Council.

DUS rates – See. Circular N°2017.1848/MBPE/DGD of 30 March 2017 – are set as follows:

  1. For Coffee

N°

ECOWAS NTS TEC

Description

 DUS Rate

1

0901.11.11.00 to 0901.90.00.00

Coffee cherries

5%

2

2101110000 et  2101120000

Coffee extracts, essences and concentrates and their preparations

5%

3

2101300000

Roasted chicory and other roasted coffee substitutes and their extracts, essences and concentrates

5%

4

2101110000

Coffee extracts, essences and concentrates (Soluble coffee)

0%
  1. For Cocoa

N°

ECOWAS NTS TEC

Description

DUS Rate

1

1801001100

Premium raw cocoa

14,6%

2

1801001200

Common raw cocoa

14,6%

3

1801001900

Raw cocoa other qualified

14,6%

4

1801002000

Roasted cocoa

14,6%

5

1801003000

Broken or roasted cocoa beans

14,6%

6

1802000000

Cocoa cakes

14,6%

7

1803100000

Non-degreased cocoa paste

14,6%

8

1803200000

Cocoa paste completely or partially defatted

14,6%

9

1804001000

Cocoa fat and oil

14,6%

10

1804002000

Natural Cocoa Butter

14,6%

11

1804009000

Other Cocoa Butter and Deodorised Cocoa

14,6%

12

1805001000

Cocoa powder, not containing added sugar or other sweetening matter, in immediate packings of a net content of 2 kg or less

14,6%

13

1805009000

Other Cocoa powder without added sugar or other sweeteners

14,6%

14

1806100000

Cocoa powder with added sugar or other sweeteners

14,6%

15

1806200000

Other preparations in block, slabs or bars weighing more than 2 kg or in liquid, paste, powder, granular or other bulk form in containers or immediate packings of a content exceeding 2 kg

14,6%

16

1806200000

Coverage

14,6%

17

1806310000

Other food preparations (chocolates) with filling, in bars, tablets or sticks, of a weight not exceeding 2 kg

0%

18

1806321000

Unfilled chocolates in bars or sticks of a weight not exceeding 2 kg

0%

19

 

Weight not exceeding 2 kg

0%

20

1806901000

Other confectionery containing cocoa and chocolate of a weight not exceeding 2 kg

0%

21

1806909000

Other food preparations containing cocoa and chocolate in block, tablet, cube or paste form or in granulated powder or similar forms in containers or immediate packings of a content not exceeding 2 kg

0%

Other references

  • Ordinance 2016-1013 of 30 November 2016 [O2016.1013] fixing the rates of Single Exit Duty (SED) applicable to coffee cherries, cocoa beans and coffee and cocoa products.
  • Interministerial Order 0012/MBPE/MIM/MiNADER /MEF of 04/05/2017: Reduction of the DUS for cocoa bean processing companies. [lA2017.0012]
  • Circular N°1848/MBPE/DGD of 30 March 2017 :  Rates of Single Exit Duty (DUS) applicable to coffee cherries, cocoa beans and products derived from coffee and cocoa.
  • Circular N°1858/MBPE/DGD of 24 May 2017 : Rate of Single Exit Duty (DUS) resulting from the application of the reduction granted to cocoa bean processing companies.
  • Ordinance N°2001-47 of 31 January 2001 on the professional fee for coffee and cocoa.

  1. Royalties and other payments

The export of cocoa beans gives rise, at the time of shipment, to the levying of the following taxes and fees :

  • DUS: the one in force
  • Registration fee: 1.50%.
  • Coffee and Cocoa Council: 1.114

Of which :

  • Management structure: 0.850
  • Weighing: 0.060
  • Quality control: 0.069
  • Contribution to the budgets of International Organisations: 0.090
  • Chamber of Agriculture: 0.015
  • FIRCA: 0.030
  • Rural Investment Fund: 0.386
  • Agricultural Investment Fund (2QC): 0.235
  • Sacherie-brousse: 0.210

The fee (Council of Coffee-Cocoa) amounts to 0.995% for processors, who are exempt from quality control of their export products.

Taxes and royalties are based on the percentage of the CIF reference price.

(Source : Interministerial Order No. 0008/MBPE/MEF/MINADER of March 31, 2017 [A2017.008] setting the level of taxes and fees for the 2016-2017 intermediate cocoa campaign).

VII- EXPORT PROCEDURE: DOCUMENTS REQUIRED BY CUSTOMS

(See. http://www.conseilcafecacao.ci/docs/2015/COMMERCIALISATION.pdf)

The documents required by customs for export are listed on the Customs website , namely :

  • Compulsory Exporter Approval.
  • The “Formula 1” Bulletin or Export Authorization (F01) issued by the Coffee and Cocoa Council.
  • The Verification Bulletin (B.V) issued by ACE-CI.
  • The Authorization of Potting (AE) issued by the Coffee and Cocoa Council.
  • The Certificate of Origin (SGP or EUR1), issued by the Chamber of Commerce and Industry (CCI-CI).

In order to better secure export procedures for coffee, cocoa and derived products, Customs has specified in a Circular the conditions for carrying out the procedures to be followed. – See. Circular N°2016.1769/MPMBPE/DGD of 17 March 2016 – for the export of Coffee – Cocoa.

  1. Main Steps of the Export Procedure

NB : The order of the steps may not be respected because some steps may be prior to others or carried out simultaneously.

STEP 1 – Registration of the Sales Contract with the Coffee-Cocoa Board by the exporter with a Registration Deposit Check. 

STEP 2 Establishment of a Transit Order between the freight forwarder and the exporter after agreement of the services of the freight forwarder.

STEP 3 – Bank domiciliation of the export invoice by the exporter or his representative via the website of the Single Window for Foreign Trade (GUCE) https://guce.gouv.ci/?lang=fr and issuance of the Export Certificate and the Foreign Exchange Repatriation Certificate. 

STEP 4 – Establishment of the Certificate of Origin (SGP) or EUR1 (for goods destined for Europe) at the Chamber of Commerce and Industry of Cote d’Ivoire or of the ECOWAS / UEMOA certificate. 

STEP 5 – Reservation of the Vessel by the freight forwarder for the loading of the product.

STEP 6 – Presentation of the Transit Order and checks for royalties and professional contributions to the Café Cacao Council in order to obtain an Export Authorization (F01) – these royalties are based on the theoretical weight.

STEP 7 – Quality control survey of the goods by operators approved by the Coffee-Cocoa Council, type ACE-CI, who issue a Verification Bulletin (BV).

STEP 8 – Fumigation carried out by one of the private companies approved by the Ministry of Agriculture and Rural Development which issues a Treatment Certificate or a Pest Control Certificate (AD).

STEP 9 – Survey and verification of phytosanitary treatment by the Ministry of Agriculture and Rural Development, which issues a Docking Authorization.

STEP 10 – Survey and Quality Control by the agents of the Coffee-Cocoa Council.

STEP 11 – Request for Boarding or Potting Authorization (AE) from the Coffee-Cocoa Council with the Docking Authorization (AMQ) which is required.

STEP 12 – Potting of the goods in the presence of Customs, agents of the Coffee-Cocoa Council. The potting report is issued by Customs (potting sheet).

STEP 13 – Establishment of the Customs Export Declaration (D6) in the Customs system (SYDAM) by the freight forwarder, and Payment of the Single Exit Right (DUS) with the domiciled commercial invoice (transaction carried out via the GUCE) which is required.

STEP 14 – Issuance of the Good To Remove (BAE) by Customs, via the Customs SYDAM system, which is transmitted to the Stevedore for editing of the Good to Embark (BE).

STEP 15 – The carrier takes the container and transports it to a weighing station of the Chamber of Commerce and Industry of Côte d’Ivoire then delivers it to Abidjan Terminal (Container Terminal of the Port of Abidjan) with the BE, during working hours. opening of the Terminal for embarkation on the chosen ship.

STEP 16 – The Chamber of Commerce and Industry of Côte d’Ivoire issues a Weighing Certificate.

STEP 17 – Embarkation of the container by the ship.

STEP 18 – The bill of lading is available at the shipowner’s office 48 hours after shipment of the goods.

STEP 19 – Discharge of the D6 Customs Export Declaration accompanied by the F01 form (at the Customs Department and the agents of the Coffee and Cocoa Council).

STEP 20 – Readjustment of royalties on the green copy of form F01 in the event of a difference in weight between the Weighing Certificate and the theoretical weight – Payment of the difference to the Cocoa Council.

STEP 21 – Issuance of the Phytosanitary Certificate by the Ministry of Agriculture and Rural Development (Deadline: 72 hours).

  1. Required documents

  • Maritime Bill of Lading.
  • Certificate of Disinsectization (AD).
  • Daily Potting Report (from Ministry of Agriculture agents of the goods storage warehouse).
  • Docking Authorization.

To be noted :
Beyond a value exceeding ten (10) million FCFA, exports to non-UEMOA countries are subject to domiciliation with an approved intermediary – Cf. Art. 13, WAEMU Regulation 09/2010/CM.
The exporter is then required to establish a Foreign Exchange Commitment and an Export Certificate. These documents are required to validate the Customs Export Declaration.

VIII- SUMMARY OF DOCUMENTS ISSUED DURING THE COFFEE OR COCOA EXPORT PROCEDURE

EXPORTER APPROVAL

Information

Documents required

Legal link – Observations

Body concerned: Cocoa and Coffee Council.
Transaction costs: see the Cocoa and Coffee Council website for approval conditions.
Validity period: a year.

Trade Register

Decree N°2012-1008 of 17 October 2012 / Decree N°2012-1009 of 17 October 2012 
http://www.conseilcafecacao.ci/docs/paf_agrement_export_camp2017-2018.pdf

 

REGISTRATION OF THE CONTRACT WITH THE CCC + REGISTRATION DEPOSIT CHECK

Information

Documents required

Legal link – Observations

Body concerned: Cocoa and Coffee Council.
Transaction costs: No fees.
Duration of issue: annuel.
Validity period: 
per sales batch

Exporter Approval

http://www.conseilcafecacao.ci/docs/2015/COMMERCIALISATION.pdf

 

EXPORT AUTHORIZATION (FORM 01)

Information

Documents required

Legal link – Observations

Body concerned : Cocoa and Coffee Council.
Transaction costs: no fees / The amount of royalty checks and registration fee payments is determined by xxx.
Duration of issue: Half day.
Validity period: per sales batch

 Provisional form edited from the system by the exporter. Coffee and Cocoa Council royalty cheques. Cheques for payment of registration fee. Copy of product verification forms. Transit order.

The purpose is to collect the fees and registration tax due on export / additional work may be charged if files are submitted after 15:30.
http://www.conseilcafecacao.ci/docs/2015/COMMERCIALISATION.pdf

 


BOARDING AUTHORIZATION (AE)

Information

Documents required

Legal link – Observations

Body concerned: Cocoa and Coffee Council.
Transaction costs: No fees / TS (Additional work) can be invoiced in the event of submission of files after 3:30 p.m. (FCFA 150,000 per file).
Duration of issue: Half day.
Validity period: per boarding batch.

 Operator’s request. Copy of Product Verification (PV) bulletins. Authorisation to dock (AMQ).

Authorise the physical operations of stuffing the containers and delivering the batches to the hold warehouse / additional work (TS) may be charged in the event that the files are submitted after 15:30 (FCFA 150,000).
http://www.conseilcafecacao.ci/docs/2015/COMMERCIALISATION.pdf

 

ENDORSEMENT OF THE CUSTOMS EXPORT DECLARATION D6

Information

Documents required

Legal link – Observations

Body concerned Cocoa and Coffee Council
Transaction costs: No fees.
Duration of issue: Half day
Validity period:

Customs export declaration D6. Certificate of origin. Authorisation to dock issued by the phytosanitary inspection (Ministry of Agriculture)

Authorise the actual loading of the products / extra work (TS) may be charged in case of submission of files after 15:30 (FCFA 150.000).
http://www.conseilcafecacao.ci/docs/2015/COMMERCIALISATION.pdf

 

WEIGHING CERTIFICATE

Information

Documents required

Legal link – Observations

Body concerned: Chamber of Commerce and Industry of Cote d’Ivoire.
Transaction costs: is part of the fee paid to the CCC by the exporter. Paid directly by the CCC to the Chamber of Commerce (Tariff not available to the public).
Duration of issue:
Validity period:

Truck number. Container number. Number of bags. Exporter’s name. Name of forwarder. Name of customer. City of destination. Name of vessel.

Decree 593 of 16 October 2014 on the organisation and attribution of the Chamber of Commerce and Industry of Cote d’Ivoire

 

BV VERIFICATION BULLETIN

Information

Documents required

Legal link – Observations

Body concerned: ACE-CI or other companies approved by the Cocoa Council.
Transaction costs: is part of the fee paid to the CCC by the exporter. The CCC pays the company directly
Duration of issue:
Validity period:

 

Quality control.
http://www.conseilcafecacao.ci/index.php?option=com_content&view=article&id=79&Itemid=148

 

CERTIFICATE OF DISINSECTISATION

Information

Documents required

Legal link – Observations

Body concerned              Companies approved by the Ministry of Agriculture and Rural Development.
Transaction costs: Tariffs are negotiated between the exporter and the approved company.
Duration of issue:
Validity period:

 

Fumigation.

 

DOCKING AUTHORIZATION (AMQ) BY THE MINISTRY OF AGRICULTURE

Information

Documents required

Legal link – Observations

Body concerned: Ministry of Agriculture.
Transaction costs
Phytosanitary control 300 FCFA/tonne (cheque).Extra legal hours: 240 FCFA / ton.
Duration of issue:
Validity period:
Docking validity: 3 days.                                              Validity of phytosanitary control: Coffee: 25 days / Cocoa: 20 days.

Phytosanitary control request form completed with the following information: Batch number of the goods. Weight of the goods. Vessel name. Destination city.

Decree 2016-296 of 11 May 2016
Interministerial Order 005 of December 30, 2016                     Interministerial Order 252/MINAGRI/MPMEF/MPMB of June 19, 2014Table of Berthings and control of exported products (Ministry of Agriculture)

 

PHYTOSANITARY CERTIFICATE

Information

Documents required

Legal link – Observations

Body concerned: Ministry of Agriculture.
Transaction costs: No fees.
Duration of issue:
Validity period: valid for the batch of product shipped.

Bill of Lading or B/L (Bill of Lading). Disinsection certificate (AD). Daily stuffing report (from the agents of the Ministry of Agriculture of the store where the goods are stored). Docking Permission (AMQ).

Decree 2012-1008 of 17 October 2012.

 

D6 EXPORT DECLARATION

Information

Documents required

Legal link – Observations

Body concerned: Ivorian Customs.
Transaction costs
Costs of issuing the customs declaration.Payment of the Single Exit Duty (SED) of the product according to the interministerial decree and other circulars in force.
Duration of issue:
Validity period:

Export Authorization (F01) from the Cocoa Coffee Council. Verification Bulletin (BV) issued by ACE-CI. Empotage Authorisation (AE) issued by the Cocoa Council. Certificate of Origin issued by the Chamber of Commerce and Industry of Côte d’Ivoire.